Journal of Urban Science Education (JUSE) will implement a digital archiving policy that ensures long-term access, integrity, and availability of scholarly content even in the event of technical changes, organizational changes, or cessation of publication.

Digital archiving is a crucial component of modern journal governance: in addition to keeping the scholarly record accessible, archiving strategies help meet indexing and funding requirements and protect content if the publisher’s infrastructure experiences disruption. We prioritize redundancy, open formats, and partnerships with trusted archiving services to minimize the risk of data loss.

Operationally, this policy includes multiple layers of protection. First, regular full backups (daily for metadata and weekly for article files) are stored on separate servers and off-site locations for disaster mitigation. Second, each published article is assigned a DOI and complete metadata so that identification and tracking are maintained even if URLs change. Third, master files are stored in durable formats (PDF/A for final texts; XML/HTML for interoperability) to facilitate future format migration.

The policy also regulates access rights and retention: published content will be retained indefinitely unless there are valid legal or ethical reasons for removal (e.g., proven copyright infringement or a court order). Any removal request will undergo editorial and legal evaluation and be publicly recorded in a change log. In addition, the journal will maintain technical logs and versioned metadata to support reproducibility and scholarly audit.

Technical and governance responsibilities are clearly defined: the IT team is responsible for backups and server maintenance; the Editor in Chief is responsible for retention policies and decisions related to removal; and the publisher (PT. Hikari Research House) is responsible for funding and agreements with archiving providers. This policy will be reviewed at least every two years or when major technological changes occur.

Documentation of the archiving policy, disaster recovery procedures, and the list of archiving partners will be published on the journal’s policy page to ensure transparency for authors, readers, and indexers.